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Xerox Foundation

Xerox Corporation is the world's leading document management technology and services enterprise. A $16 billion company, Xerox provides the document industry's broadest portfolio of offerings. Digital systems include color and black-and-white printing and publishing systems, digital presses and "book factories," multifunction devices, laser and solid ink network printers, copiers, and fax machines. Xerox's services expertise includes helping businesses develop online document archives, analyzing how employees can most efficiently share documents and knowledge in the office, operating in-house print shops or mailrooms, and building Web-based processes for personalizing direct mail, invoices, brochures, and more. Xerox also offers associated software, support and supplies such as toner, paper, and ink.

Program Areas: The Xerox Foundation assists a variety of social, civic, and cultural organizations that provide broad-based programs and services in cities where its employees work and live. The foundation also awards grants to colleges and universities to prepare qualified men and women for careers in business, science, government and education; to further advance knowledge in science and technology; and to enhance learning opportunities for minorities and the disadvantaged.

Worldwide, Xerox philanthropy tries to engage national leadership in addressing major social problems and to support programs in education, employability, and cultural affairs. Other areas of particular focus include programs responsive to the national concern for quality and increased productivity, the application of information technology and general education.

Targeted Area: Northeast, Southeast, Mid-Atlantic, Midwest, Southwest, West, Puerto Rico, and U.S. Virgin Islands.

Eligibility: Grants are made only to organizations that have been granted exemption from Federal Income Tax under Section 501 (c)(3) and ruled to be publicly supported under Section 509(a) of the Internal Revenue Code.

Internal policies, a limited annual budget, and/or application of Federal law require the Foundation to decline requests to support:
  • Individuals.
  • Capital grants (must be approved by the board of trustees).
  • Endowments or endowed chairs.
  • Political organizations or candidates.
  • Religious or sectarian groups.
  • Municipal, county, state, federal, or quasi-government agencies.
Award Amount: Award amounts vary.

Application Process: The foundation does not use a specific application form. Requests for grants/funding should be submitted in letter form describing the project or program. This request should contain:
  • Legal name of the organization.
  • Official contact person.
  • Tax-exempt status.
  • Brief description of activities and programs.
  • Purpose for which the grant is being requested.
  • Benefits expected.
  • Evaluation plans.
  • Projected budget.
  • Expected sources and amount of needed funds.
Any additional factual material related to the organization or the request that may be useful for evaluation, plus a copy of the latest annual financial statement, also should be included.

Grant reviews take place monthly and the board of trustees meets several times a year. Grants may be approved for more than one year (multi-year grants). All organizations that have previously received support on an annual basis from the foundation, must resubmit a request each year to be evaluated for continued support.

Send grant request to:
Dr. Joseph M. Cahalan, Vice President
The Xerox Foundation
P.O. Box 1600/800 Long Ridge Road
Stamford, CT 06904
Deadlines: Ongoing.

Replies to this Topic

BDPA Education and Technology Foundation (BETF) and BDPA New York chapter worked together on a substantial grant proposal to the Xerox Foundation. We asked for funding to support the 2012 Student Information Technology Education & Scholarship (SITES) program in New York.

While we wait to hear from Xerox Foundation on their thoughts about our grant proposal we hope that our blog readers will support the BDPA New York Chapter college scholarship fund.
BDPA Education and Technology Foundation (BETF) asked the Xerox Foundation to provide us with a $25,000 grant in support of BDPA's Student Information Technology Education and Scholarship (SITES) program. We are disappointed to report that our grant proposal was turned down.

The declination letter read as follows:
Dear Mr. Hicks,

Thank you for your proposal requesting Xerox Foundation support for the Student Information Technology Education & Scholarship (SITES) program. Your proposal was reviewed at the last Contributions Committee Meeting, and regretfully, we must decline. The Foundation is unable to consider additional awards at this time.

As you can imagine, many worthwhile organizations request assistance each year, so this decline is in no way intended as a reflection on the worthiness of this program. It is simply a matter of allocating the Foundation's limited funds to the extraordinary number of organizations needing our support.

I appreciate your giving us an opportunity to support this program and hope you understand our position.

Joseph M. Cahalan, president
Xerox Foundation

We do understand ... and we hope that Dr. Cahalan knows we will be back with a new proposal next year!

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